BKK WIRTSCHAFT & FINANZEN is legally obligated to receive and process electronic invoices from suppliers and service providers via digital channels without media disruption.
The invoice receipt platform at https://portal.b4value.net/edi is available for the transmission of electronic invoices.
Invoice issuers have the option of creating invoices in a standardized format or uploading and sending an invoice that has already been created. The transfer of invoices via the PEPPOL network and by email is also supported.
Background:
Section 4 of the Federal E-RechV (E-Invoicing Ordinance) specifies the requirements for the invoice data model and transmission. The public administration accepts XRechnungen (XInvoices) and other electronic invoices that comply with the European standard EN 16931 and the E-RechV. In addition, e-invoices to BKK W&F must meet the terms of use of b4value.net GmbH.
Further information about the XRechnung standard is available at www.xoev.de/de/xrechnung.
Important:
- Electronic invoicing is mandatory for invoice issuers. Exceptions are regulated in § 3 paragraph 3 of the E-RechV. If you are not obliged to submit electronic invoices, please send your invoices by e-mail or post to BKK WIRTSCHAFT & FINANZEN (Bahnhofstraße 19, 34212 Melsungen).
- Even if you are not obliged to do so, invoice issuers can also use XRechnung. Processing is significantly shorter due to the technical runtimes and therefore also has significant advantages for invoice issuers.
We will be happy to answer any questions you may have about XRechnung on 0561 51009 800.
Note: The XRechnung requirements described do NOT apply to insured persons. If insured persons would like to send us something, please use the e-mail address info@bkk-wf.de .
Requirements at a glance
Invoice contents
In addition to the VAT-related invoice components, an electronic invoice must contain the following information in accordance with Section 5 of the German E-RechV:
- Routing code identification number (ID):
The routing code ID of BKK WIRTSCHAFT & FINANZEN is 993-80181-16. - Terms of payment or alternatively the due date
- Bank details of the payee
- De-Mail or e-mail address of the biller
In addition, an electronic invoice must contain the following information if this was sent to the invoicing party when the order was placed or in advance by the client:
- Order number
- Supplier number (vendor number)
All information relevant to invoicing must be transmitted in a machine-readable form and may not be included outside the text fields provided.
Invoice format
The current version of the XRechnung standard must always be used for issuing electronic invoices. A different standard can also be used if it meets the requirements of the European standard for electronic invoicing and the E-RechV of the Federal Government. In addition, the terms of use of b4value.net GmbH must be fulfilled.
- Invoice formats that do not meet these requirements cannot be considered.
- Invoice supporting documents or attachments must be embedded in the invoice data record and may not be sent as an attachment to an e-mail or De-Mail.
- The maximum size of an invoice is 15 MB. The maximum number of embedded invoice-related documents is limited to 200. Permitted file types for embedded documents are: “png”, “pdf”, “jpg”, “jpeg”, “xlsx”, “ods” and “csv”. Attachments may not contain any active content (e.g. macros). Changes to these restrictions will be announced via the invoice receipt platform.
- Invoice documents with attachments that require a paper-based mode of dispatch under other legal provisions (e.g. proof of export or customs documents) remain unaffected by the above provisions.
Invoice transmission
- Only the aforementioned invoice receipt platform is to be used for the transmission of electronic invoices. This requires prior registration and activation of the desired transmission channels.
- Electronic invoices sent by other means cannot be taken into account.
- It is not permitted to send invoices with the same invoice number both in electronic form and on paper. Please only use the electronic invoice format in future in order to reduce the number of possible duplicates.
Note: The XRechnung requirements described do NOT apply to insured persons. If insured persons would like to send us something, please use the e-mail address info@bkk-wf.de .
